Decline Letter – Template
SOS as an organization is always striving to be as professional and courteous as possible. Therefore, it is important that along with acceptance letters to new recruits we also send out decline letters to applicants who are not becoming part of the team. Here is a template that you can easily adapt. _ _ _ […]
Preliminary Tasks as VP Human Resources
The primary role of the VP HR is to bring a sense of cohesion to your SOS chapter team and to make all members feel appreciated and proud to be an SOS volunteer. You will also participate in many important functions within the chapter, such as: Succession planning and conducting a gap analysis Recruitment and […]
Orientation and Training
The first large scale team building activity that you will organize as VP HR is an orientation for volunteers. Orientation Planning an orientation for your new and returning SOS volunteers is a fantastic way to begin the term. Orientation is particularly important for welcoming new SOSers and letting them know all about your chapter. Furthermore, orientation […]
HR Team First Meeting: Establish Deadlines
You have introduced yourself to your Human Resources team via email – and now its time to get together and meet face to face! This meeting is very important and will set the tone for your team’s interactions for the rest of the term – so be sure to plan well. Here are some important […]
Portal Tools: Assign Course to Volunteer
As the VP of HR, you will need to assign courses to your newly hired and returning tutors. This essentially organizes your team of tutors and prepares for Exam-AID planning. Be sure to include the VP Logistics when assigning tutors to courses. Each course must have a course coordinator attached to it. You will need […]
Resources for Volunteers
Be sure to provide new volunteers with all resources available. Resources may include: transition reports, organizing initial team meetings to discuss positions and goals in more detail, updated contact lists (including important external contacts i.e. event contacts, contacts for room bookings at your university). Be sure to send an email to your new hires linking […]
Creating a Job Description
Job descriptions should be established before recruitment begins or at the beginning of the process. When writing a job description it is important to include: What the jobholder will actually be doing How the job is performed The conditions under which the job is performed A great place to start is by looking at SOS’s […]
Evaluations and Feedback
Regular team communication is crucial to the success of the logistics team. Communication is the first thing that needs to happen once your team has been determined (usually at the end of the previous term or during the holidays). Debriefing Logistics team on feedback after Exam-AIDs After each Exam-AID session date/time, Coordinators should debrief their […]
Meeting Agenda Template
General template for chapter meetings as presented at the 2012 Leadership Conference. How to use this template: Use the agenda for ALL meetings Email your relevant meeting participants for agenda items Ensure all agenda items have a presenter and a time alotted Send the agenda to meeting participants at least a few days before the […]
Human Resources Timeline
The above is a visual Timeline of the major tasks of HR. It has been organized in this way to help you visualize what needs to be done in which weeks, and which tasks overlap. Below, find this HR Timeline in a table form. Here, click on tasks to view their associated E-Manual posts. These […]