SOS Organizational Structure
Here is everything you need to know about the structure and set up of SOS as an organization – both in written and diagram form! Click on a position’s title to download a more detailed description. For the complete folder of all positions click here. Chapter President(s) Reports to: SOS Head Office The President is responsible […]
Preliminary Tasks as VP Human Resources
The primary role of the VP HR is to bring a sense of cohesion to your SOS chapter team and to make all members feel appreciated and proud to be an SOS volunteer. You will also participate in many important functions within the chapter, such as: Succession planning and conducting a gap analysis Recruitment and […]
Orientation and Training
The first large scale team building activity that you will organize as VP HR is an orientation for volunteers. Orientation Planning an orientation for your new and returning SOS volunteers is a fantastic way to begin the term. Orientation is particularly important for welcoming new SOSers and letting them know all about your chapter. Furthermore, orientation […]
HR Team First Meeting: Establish Deadlines
You have introduced yourself to your Human Resources team via email – and now its time to get together and meet face to face! This meeting is very important and will set the tone for your team’s interactions for the rest of the term – so be sure to plan well. Here are some important […]
Portal Tools: Assign Course to Volunteer
As the VP of HR, you will need to assign courses to your newly hired and returning tutors. This essentially organizes your team of tutors and prepares for Exam-AID planning. Be sure to include the VP Logistics when assigning tutors to courses. Each course must have a course coordinator attached to it. You will need […]
Resources for Volunteers
Be sure to provide new volunteers with all resources available. Resources may include: transition reports, organizing initial team meetings to discuss positions and goals in more detail, updated contact lists (including important external contacts i.e. event contacts, contacts for room bookings at your university). Be sure to send an email to your new hires linking […]
Creating a Job Description
Job descriptions should be established before recruitment begins or at the beginning of the process. When writing a job description it is important to include: What the jobholder will actually be doing How the job is performed The conditions under which the job is performed A great place to start is by looking at SOS’s […]
Intro to Portal
Major tasks managed by the use of the Portal include: Receive and integrate communications from SOS community, and manage profile and tasks Management of course, exam, and Exam-AID information. Course assignments to Tutors and Coordinators Updating and managing course packages Exam-AID Registration Intro to Portal The volunteer portal is your guide to all aspects of […]
Partnerships with Marketing and Finance
The Marketing and Finance teams will perform tasks that are essential to the success of Exam-AIDs. As the VP of Logistics, you are responsible for overseeing the timely completion and quality of these tasks. Marketing Partnerships Flyers, posters, and handouts: the Marketing team is responsible for designing and printing flyers, posters, and any other handouts […]
Team Meetings and Communications
Regular team communication is crucial to the success of the logistics team. Communication is the first thing that needs to happen once your team has been determined (usually at the end of the previous term or during the holidays). Welcome email and first team meeting The welcome email and first team meeting will set the […]