Here are UBC SOS’s Top 5 Tips on building your very own chapter at your school:
To give you a bit of an overview UBC Chapter has been founded last year. In their first year of operations, they have raised $13,000, done 1 fenomenal trip with 100% volutneers
1. Set Goals
The very first time we sat down as co-presidents, we made a list of hopes and dreams for everything we wanted UBC SOS to be. Our first term operating, we set mid-term and final goals in the first week of our term. We checked in on the final goals at mid-term time and realized we could dream even bigger! Reflect as a team on how everything ran during one operational period and use that to set your goals for the next round. Don’t be afraid to dream BIG, but attainable goals feel great when they get reached!
2. Build an Amazing Executive Team
You really can’t run a chapter alone; a killer executive team will keep you on top of everything there is to do! We work with a very large executive team (12 people!) and each person has a very specific role:
VP Marketing: poster design and canvassing, class-talk organizing etc.
VP Finance: deals with the dinero ($$)
VP Logistics: coordinates room booking, equipment, ensures smooth sessions (works closely with Head Tutor)
VP Admin/Admin. Assistant: writes meeting minutes, makes calendar updates, scheduling, basically gets your whole exec. team organized.
VP Sponsorship/Business Dev.: seeks external sponsorship and other potential partners to decrease operating costs.
VP Human Resources: recruitment, hiring, development and maintenance of volunteers/tutors and ensuring adequate meeting attendance of all volunteers
VP Outreach: works with Lindsay to plan our trip and coordinates with trip participants
Head Tutor: manages tutors, ensures confidence and session quality
Tutors: those who will be able to teach your sessions
The roles you need will definitely vary depending on the size and shape of your school. See what works best for you and modify as you go.
3. Get Support
Don’t be alone! There are so many resources that SOS Head Office and even on campus resources that you can take advantage of to help build your name on campus. Support from professors is huge because they can encourage their students to attend your session and even help give you access to what’s on their exam, but keep in mind it’s great to have but not a necessity. Approaching profs before/after lecture with a friendly smile, a quick pitch and wearing an SOS T-shirt is the way to go. Follow up via email. We also got some amazing support from a UBC faculty member who agreed to be our club mentor. He helped with a long-term strategy to be a sustainable organization beyond the graduation of the founding members. Faculty advisors are a great help in establishing a chapter.
4. Ensure quality
All of our tutors are required to complete a “Dry-Run”, of their session one week before the actual date. First year course reps attend as if it was the real deal. This helps to catch all the mistakes in the package, helps the tutor find a good flow when presenting and gives the course directors confidence that all will run smoothly on the day of!
5. Make it fun!
Yes – starting a chapter is a lot of work, but it’s also a lot of fun! Have socials for all your tutors and volunteers. Give positive feedback to your team members all the time. Make funny promotional videos. Choose a group pump-up song that gets your whole team motivated. Leave room for laughter in every meeting.
Best of Luck in your endeavour.