SOS as an organization is always striving to be as professional and courteous as possible. Therefore, it is important that along with acceptance letters to new recruits we also send out decline letters to applicants who are not becoming part of the team. Here is a template that you can easily adapt.
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Thank you for your application to [SCHOOLNAME] SOS. As you know, we interviewed a number of candidates for volunteer positions, and we have determined that another applicant is the most qualified for the requirements of our opening. We are sorry to inform you that we are unable to offer you this position.
Thank you so much for taking the time to come for an interview with [SCHOOLNAME] SOS. We enjoyed meeting with you and our discussions. Please check our website regularly for new openings and feel free to re-apply for any available positions within [SCHOOLNAME] SOS.
We wish you every personal and professional success, as well as good luck in the semester! We thank you again for your interest in our organization.
VP Human Resources
Students Offering Support: [SCHOOLNAME] Chapter
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If you have any questions about sending decline letters, don’t hesitate to email firstname.lastname@example.org.
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