If at any point of time you are unclear on this post please email firstname.lastname@example.org.
When approaching faculty that SOS has worked with in the past, for courses that SOS has previously offered, follow these steps below.
Step 1: Determine the Current Relationship Status
For courses that SOS has run before, with the same professor, the Ambassador is to seek out information of their past relationship with SOS. This can be done by asking those who have had a history with SOS (Co-Presidents, senior SOS volunteers, etc.). As this information is typically not readily available or even recorded (as of yet), the Ambassador may not be able to find anything. In this case, the Ambassador essentially must go in blind. This decision should be cleared by the VP Ambassador first.
If you’re approaching a professor that your chapter has never worked with, you can follow the same steps, just make sure you start with talking about the mission of SOS and past successes, as they are likely not familiar with your chapter and the organization as a whole.
Step 2: Initiate Contact
They are to email the professor, focusing on:
- Introducing themselves (mention name, organization, and new role)
- Explaining the new Ambassador role and what it entails (sort of like a CSR for general SOS inquiries)
- Questioning the professor’s current understanding of SOS and whether or not they would be willing to meet to discuss future support and concerns
Feel free to use this template, Professor Email Template, and adapt it for your needs.
Step 3: Accommodate Professor’s Desires
After receiving a professor’s response, the Ambassador is to take the appropriate route of action to ensure that all positive relationships remain positive, and all negative relationships are periodically attempted to be improved.
If the professor is willing to hear about SOS and would like to have questions/concerns addressed, than the Ambassador is to address these by making an appointment. The pitch given to any old faculty should essentially be the same as that given to new faculty, but shortened and condensed to account for the fact that these professors have dealt with SOS before.
Given a positive response, different degrees and forms of professor support should be discussed and requested. The difference of roles in comparing the Ambassador to the Coordinator should once again be further stressed. The Ambassador should introduce the new coordinator or request help in finding qualified talent in the same way they would for New Faculty – New Course.
Given a negative response, past performance should be discussed in an attempt to leverage one last convincing point (see New Faculty – Old Course for approaches to different past results). If the professor still does not see the value of SOS, thank them for their time.
ALSO SEE – Dealing with Difficult Faculty
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