VP Academics Handbook
VP Academics Handbook Welcome to your new role as Vice President of Academics. You are responsible for the training and management of Exam-AID Instructors for your chapter. This manual outlines your main responsibilities and indicated where you can find more information. To make the learning process easier, this handbook serves as a high level overview […]
Conducting Mock Sessions
When it comes to quality control for your Exam-AID sessions, its important to be proactive and ensure that your Exam-AID Instructors are confident in their abilities and comfortable with their materials. One of the best ways to do this is to have all Exam-AID Instructors complete a mock session in front of some other volunteers […]
Exam-AID Instructor Management 101
This e-manual outlines the process for hiring, on-boarding, training and managing your Exam-AID Instructors. This includes basic criteria that must be met through your Logistics process. Please reach out to Nicole at ncliteur@studentsofferingsupport.ca if you have any questions! Hiring Process While your chapter’s hiring process is likely managed by your Human Resources department, its important to design […]
Cancelling an Exam-AID Session
Cancelling a session As a Coordinator, you should do all in your power to avoid canceling a session, especially once it has been opened for registration. Canceling a session is only appropriate if: There are too few or no registrations 24 hours prior to an Exam-AID session despite additional efforts to market the session. Work […]
Portal 101: Logistics & Academics
Portal is your guide to all aspects of Students Offering Support that directly affect your position. Most job tools (such as course management and Exam-AID schedules) can be found in the Navigation Bar while upcoming tasks can be found in Task bar. The tabs along the top of the homepage can direct you to various […]
VP Logistics Handbook
VP Logistics Handbook Welcome to your new role as Vice President of Logistics. You are responsible for the overall planning, scheduling, and quality control of the SOS Exam-AID sessions. This manual outlines your main responsibilities and indicated where you can find more information. To make the learning process easier, this handbook serves as a high […]
Evaluations and Feedback
Regular team communication is crucial to the success of the logistics team. Communication is the first thing that needs to happen once your team has been determined (usually at the end of the previous term or during the holidays). Debriefing Logistics team on feedback after Exam-AIDs After each Exam-AID session date/time, Coordinators should debrief their […]
Partnerships with Marketing and Finance
The Marketing and Finance teams will perform tasks that are essential to the success of Exam-AIDs. As the VP of Logistics, you are responsible for overseeing the timely completion and quality of these tasks. Marketing Partnerships Flyers, posters, and handouts: the Marketing team is responsible for designing and printing flyers, posters, and any other handouts […]
Exam-AID Scheduling Considerations
Creating an Exam-AID schedule is the responsibility of the VP Logistics with help from Coordinators. This requires much attention to detail to ensure a successful Exam-AID schedule. Creating a Schedule Create a Google Doc Excel sheet with all the courses and exam dates (per the course syllabi provided by the Coordinators) and share it with […]
Course Package Quality Control
Creating and Updating Course Packages Coordinators are responsible for the creation of course packages, although they should collaborate closely with their Tutors to create the content. For more detailed information on creating and updating course packages, see the Coordinator Toolkit. Obtaining course syllabi There are several ways for Coordinators to obtain a course syllabus: Look […]